This Privacy Notice was last updated in January 2021.
At Kyowa Kirin International plc, we are committed to protecting and respecting your privacy.
Please read this Privacy Notice, together with any other privacy notice that we may provide to you, as it contains important information about how we collect, manage, use and protect your personal data. This Privacy Notice may also be used in conjunction with other privacy notices that we may provide you with in certain situations.
- Contact Us
- Who are we
- What information do we collect?
- How we might use your information?
- What is our legal basis for using your information?
- How long will we hold your information for?
- How we might share your information with
- International transfers of personal data
- Your rights
- Changes to this privacy notice
1. Contact Us
If you have any questions regarding this privacy notice or about our privacy practices, or to exercise your rights please contact at:
- Post: Kyowa Kirin International Ltd, Head Office, Galabank Business Park, Galashiels, TD1 1QH, United Kingdom and marking your query for the attention of The Data Protection Officer
- Telephone: +44 1896 664 0000
2. Who are we
Kyowa Kirin International plc is part of the Kyowa Kirin Group. The Group is made up of different legal entities, details of which can be found here and which may be updated from time to time. When we say ‘KKI’, ‘we’ or ‘us’ in this privacy notice, we are referring to the relevant company in the Kyowa Kirin Group responsible for processing your personal data.
KKI is a "data controller" of the personal data that we hold about you. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
3. What information do we collect?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
This privacy notice covers the information we collect through this website which includes:
- Name and contact information provided directly by you: we collect your contact details if you request information or submit questions to us, including other personal data you decide to share with us.
- Information we receive about you from other sources: for example, analytics providers.
4. How we might use your information?
We use information held about you in the following ways:
- To respond to your requests
- To provide and improve our site to ensure that content is presented in the most effective manner for you and for your computer
- To administer our site and for internal operations, including troubleshooting, testing, and statistical analysis
- To record, investigate and respond to complaints
- For the purposes of the establishment, exercise or defence of legal claims.
5. What is our legal basis for using your information?
The legal basis we use to process personal data through this website is our legitimate interest in fulfilling the purposes detailed in the previous section 3. It means that we can process your personal data if (i) we have a genuine and legitimate reason; and (ii) are not harming any of your rights and interests.
Our aim is the development and commercialisation of innovative medicines for the treatment of unmet therapeutic needs.
We will use your personal data in order to help us achieve those goals and to give you the most appropriate information, products and services and to provide you with the best experience when dealing with us.
Other legal bases that we will rely on include the following:
- We use consent for using cookies for analytics purposes
- Where we are required to comply with our legal obligations, including pharmacovigilance.
6. How long will we hold your information for?
We will hold your personal data on our systems for as long as is necessary to fulfil the purposes that we collected it for, including for the purposes of satisfying any legal requirement.
By law, we are required to retain certain information for a prescribed period of time. In circumstances where there are no such legal requirements, to determine the appropriate retention period, we will consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we are processing your personal data and whether we can achieve those purposes through other means.
Therefore, some information may be kept for more or less time depending on how long we reasonably feel it is required for.
We review our retention periods for personal data on a regular basis.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for statistical purposes in which case we may use this information indefinitely without further notice to you.
If you ask us to delete your information in accordance with your rights set out below, we will retain basic information on a suppression list to record your request and to avoid sending you unwanted materials in the future.
7. How we might share your information with
We will NOT sell your personal data to any third parties.
We may share your personal information with any member of our group where we have a legal basis for doing so. We may share your information with selected third parties including:
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
- IT service providers.
- If we merge with another organisation or form a new entity, your personal data may be transferred to that new entity.
We may disclose your personal information to third parties to:
- Comply with any court order or other legal obligation or when data is requested by our regulators or by government agencies or law enforcement agencies or is required by any stock exchange rules where a member of the Kyowa Kirin Group is listed;
- Protect the rights, property, or safety of us, our employees or others.
8. International transfers of personal data
As KKI is an international enterprise that consists of numerous entities worldwide, the data that we collect from you may be transferred to, and stored at, a destination outside the European Union ("EU") or the United Kingdom for the purposes described in this privacy notice, in particular to our parent company Kyowa Kirin in Japan. For a list of the other entities that your personal data may be shared with, please see http://www.kyowa-kirin.com/about_us/worldwide_locations/index.html#pharmaceuticals
It may also be processed by staff operating outside the EU or the UK who work for us or for one of our suppliers.
Data may be transferred to and hosted by a third-party IT service provider in the countries outside of the EU and the UK as part of selected ‘Cloud’ services adopted by Kyowa Kirin International for the purposes of carrying out normal business practices. We may also share your data with other selected unaffiliated service providers or consultants acting on our behalf, such as external marketing agencies, speciality advisory services or lawyers.
If we do this, your personal information will continue to be subject to one or more appropriate safeguards set out in the law, for example we may use model contracts in a form approved by regulators. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
9. Your rights
You have a number of rights. If you would like to exercise any of these rights, please contact us using the details set out below in the ‘Contact Us’ section. If you exercise any of these rights we may ask for proof of identity and sufficient information about your interactions with us so that we can locate your personal information. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge except in exceptional circumstances.
You also have the right to lodge a complaint with the supervisory authority of your habitual residence, place of work or place of the alleged infringement.
Your rights include:
- transparency over how we use you data
- Right of access;
- Right of correction/rectification
- Right to delete your information;
- Right to ask us to stop processing your information (right to restriction)
- Right to withdraw consent;
- Right to object to (i) processing based on our legitimate interests; (ii) processing of your information for direct marketing purposes; and (iii) automated decision making and profiling;
- Right to data portability; and
- Right to claim compensation for material or non-material damage caused if we breach the data protection rules.
We have implemented reasonable measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. Details of these measures can be obtained on request.
Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Our security measures are regularly reviewed.
11. Changes to this privacy notice